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Host Facility

The Conference Center at Waltham Woods, Waltham, MA is the official facility for “Facing the Challenges of Mental Health Issues; Keeping Children, Schools, Families and Our Communities Healthy”!

The Conference Center at Waltham Woods
860 Winter Street
Waltham, MA 02451

Transportation

Airport

Boston Logan International Airport (BOS)
1 Harborside Drive
Boston, MA 02128

Public Transportation

The Alewife Shuttle B runs from the Alewife MBTA Station to the Massachusetts Medical Society Headquarters. To learn more about this service visit: http://128bc.org/alewife-shuttle-route-d/

Driving Directions 

Please note: Some GPS navigation systems will bring you to a different location so please follow the directions below.

From The East (Boston and Logan Airport)	West on the Mass. Pike/I90 past the tollbooth and follow the signs for I-95/128 North (Exit 15). Take 95/128 North for approximately 2 miles to Exit 27B (Wyman Street/Winter Street). At the lights, turn right onto Wyman Street. Remain in the right lane and bear right at the yield sign onto Winter Street. Remain in the right lane. (Continue with “Directions for All” below.)
From The West (Worcester)	East on Mass. Pike/I-90 to Exit 14. Keep left past tollbooth and follow the signs for I-95/128 North. Take 95/128 North for approximately 2 miles to Exit 27B (Wyman Street/ Winter Street). At the lights, turn right onto Wyman Street. Remain in the right lane and bear right at the yield sign onto Winter Street. Remain in the right lane. (Continue with “Directions for All” below.)

Special Requests

If you have a condition which requires accommodations under the Americans with Disabilities Act, and you require accommodations at the event, please contact the Massachusetts PTA Health Committee at health@masspta.org to describe the condition and the specific nature of the requested accommodations. Massachusetts PTA will provide accommodations in accordance with law.

Frequently Asked Questions (FAQ) 

General Questions

Who:
Registration is open to PTA members, non PTA members, health and education stakeholders of all levels.

What: 
Massachusetts Health Summit

When:
September 26, 2019

Where:
The Conference Center at Waltham Woods, 860 Winter Street, Waltham, MA 02451

Why: 
The Summit will have an exceptional audience from across the Commonwealth of Massachusetts, including parents, educators, health and wellness experts, community members, elected officials and our trusted partners, convening to discuss and learn action steps to keep our children, families and communities healthy and safe.

What is the schedule for the Summit?

Please note: The Massachusetts PTA summit schedule is tentative and subject to change. View the agenda for up-to-date changes.

What dates should I book my travel to ensure that I won’t miss any of the Summit?

Plan to arrive Wednesday night and you can experience it all! Summit activities start on Thursday, September 26, 20119 at 7:30 a.m. and conclude by 2:30 p.m.

What can I expect if I attend this year’s Summit / What are the benefits of attending this year’s Summit?

Massachusetts PTA’s Health Summit has an exceptional line-up of health sessions and keynote speakers this year that will help all:

• Learn to work better with principals, teachers and other community and family engagement leaders,
• Increase student health,
• Promote health and safety initiatives for schools and families, and
• Advocate more effectively by learning about the legislative issues facing our children and schools.

In addition, our summit is an opportunity to meet other PTA members and healthcare leaders to share ideas, make new friends, renew acquaintances, and have fun!

What is the dress code?

Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, blouses, and, most importantly, comfortable shoes. We do recommend you dress in layers as temperatures in meeting rooms can vary.

What are some recommendations from previous program attendees?

1. Register early
2. Share hotel rooms
3. Wear comfortable shoes
4. If coming with several people, plan out who attends what workshops, forums, coaching sessions, etc. to get the most information that you can take back to share
5. Don’t be shy… talk to members from other areas to get new ideas and best practices

Will there be daycare offered at Convention?

Massachusetts PTA does not provide daycare services as a part of its Health Summit.

Exhibit Questions

What can I expect when attending the Expo at this year’s Summit?

You’ll be able to explore exhibits from companies and nonprofit organizations providing products and services for PTAs and schools. Find the latest information and ideas on child and school safety, health and fitness, education, and much more!

How can I find out if a specific company will be exhibiting at the Health Summit?

Stay tuned for a list complete list of 2019 summit exhibitors.

Registration Questions 

How can I register for this year’s summit?

There are three ways to register:

1. Online in Advance (by credit card). Go to Register. It is quick, easy, and secure. Online registration will open in June.
2. Mail in Advance (by check, or money order). Complete the registration form (last page of brochure) and mail it, postmarked by September 10, 2096, along with payment to the address listed on the registration form.
3. On-site. Unfortunately because of counts that need to be submitted to the catering staff we are unable to accept on-site registration. You may pay on-site if you have pre-registered. The Registration Table will open at 7:30 am.

Can summit costs be covered by my PTA budget?

Summit registration fees and travel costs are legitimate expenses that can be included in your PTA budget. Many PTAs budget to attend training programs every year. While other organizations charge hundreds of dollars for a summit like ours – we keep registration fees low to allow as many PTA leaders, families and healthcare professionals as possible to attend. This is just one way Massachusetts PTA invests in its members and volunteer leaders. By seeking sponsors and outside funding to defray the costs of the summit, we can keep registration fees as low as $45 per member and as low as $55 per non-member.

What are this year’s registration rates?

	Regular Rate
Member Full*	$ 50 ea
Member Full – Group (3 Members, must register by July 30)	$125 for 3
Non-member Full	$75 ea

*scholarships are available on an as needed basis for Massachusetts PTA members

How do I register multiple attendees at one time?

Go to register your group now!

Group Rate Discounts
Save on registration rates when registering as a group. 3 or more MEMBERS must register at the same time to be considered a group.

I am NOT A MEMBER. Can I still attend the summit? If so, how much will it cost to attend as a nonmember?

Massachusetts PTA welcomes participation in the summit by non-PTA members. If you are not a PTA member, you are entitled only to the Non-Member rates above.

Registration Confirmation Questions

I have registered for this year’s summit. When and how will I receive my confirmation?

A registration confirmation email will be sent to you at the address provided immediately upon completion of your registration. Your confirmation email will include your registration receipt.

Cancellation Policy Questions

What is Massachusetts PTA’s cancellation policy for summit registrations?

Cancellation Policy

If you register in advance and find you cannot attend the summit, you must cancel your registration and request a refund. Requests for refunds must be submitted by the cancellation deadline of September 19, 2019. Refunds will not be processed after September 19th. Please allow 4-6 weeks for the refund to be issued. Please send your cancellation notice via email to Healthsummit@masspta.org

I can no longer attend this year’s convention – Can I transfer my registration to another person?

Massachusetts PTA will allow transfer of a registration to another person with appropriate notification prior to the start of the summit.

Hotel & Travel Questions

Which hotel is the official Summit Hotel for this year’s Summit? What is cost per night and how do I book?

Special summit rates have been secured for attendees at our official summit hotel:

Summit Hotel:

Embassy Suites by Hilton
550 Winter Street, Waltham, MA 02451
Direct: 781-487-4240

bostonwaltham.embassysuites.com

Group Rate: $235* single/double for Wednesday Night

*The rates listed above do not include the state and local taxes.

Rooms and the special rate may not be available after  August 26th , so make your hotel reservations early. After this date rooms will be available at the regular hotel rate.

I need to change and/or cancel my hotel reservations – what do I do?

Cancellation Policy:

Cancellations of reservations (must be made directly with the hotel) within 72 hours of arrival date.

Special Needs Questions

If I have special needs, who can I contact?

If you have a condition which requires accommodations under the Americans with Disabilities Act, and you require accommodations at the event, please contact Massachusetts PTA Health Committee at healthsummit@masspta.org to describe the condition and the specific nature of the requested accommodations. Massachusetts PTA will provide accommodations in accordance with law.